Job Description

Job Description

We are seeking an experienced and highly organized Executive Assistant to support the Principals and Executive Team of a Family Office. This role requires a proactive professional with strong administrative, organizational, and project management skills who can operate with discretion and efficiency in a dynamic environment.

Key Responsibilities:

• Provide executive-level administrative support, including gatekeeping, calendar and meeting management, travel coordination, and expense management.
• Manage domestic and international travel for Principals, family members, and executives, including detailed itineraries.
• Oversee property management, renovations, leases, tenant relationships, and real estate investment projects.
• Collaborate on websites, marketing, and promotion of properties and investments.
• Support the development of presentations, reports, and financial forecasting materials.
• Maintain corporate entities in good standing and oversee insurance policies.
• Assist with personal projects, errands, correspondence, and confidential matters with the utmost discretion.
• Provide ongoing project tracking, meeting follow-ups, and briefings for the Principals.

Qualifications:

• 7+ years of executive administrative or family office experience preferred.
• Strong project management, organizational, and communication skills.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and operate in a fast-paced environment.
• Professionalism, confidentiality, and discretion are essential.
• Flexibility to travel domestically and internationally as needed.

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