Job Description

Position Summary:

Hanwha Convergence USA is a leading provider of O&M Servies for Solar and Energy Storage Systems, leveraging our industry-leading IT and engineering capabilities. In addition, we are a trusted smart factory solutions provider, supplying top-notch integrated control and monitoring systems. Our company is committed to bringing tomorrows dreams to life and creating a smarter world with our customers by adding value to technology.

The Project Coordinator manages the record keeping for the training, vehicle, and procurement programs, and assists other managers in maintaining each of the programs. The Project Services Coordinator role requires a highly organized and motivated individual working with the teams to ensure maximum efficiency and accountability for each program. This role is responsible for providing administrative and operational support to the technical services and/or long-term services department, ensuring seamless project tracking, resource allocation, and customer interactions. This role will focus on supporting the Technical Services Manager and the team with the necessary data and organizational structure for effective project management, however, there may be other similar tasks required to support the Field Services team on occasion. **Position to be onsite but can be remote for the right candidate**

*Agency applications will not be accepted*

Essential Duties and Key Responsibilities:

Administrative Support:

• Project information update/monitoring Administration: Manage Smartsheet and/or any related platforms for project tracking, including payment management, ensuring that all project data is up to date and accessible to relevant stakeholders.
• Order Management: Coordinate the ordering of tools, equipment, and parts for ongoing projects, ensuring that resources are available when needed to prevent delays.

Financial and Project Tracking:

• Revenue Monitoring: Track the revenue generated by ongoing projects and compile reports for the Business Operations (BO) Manager.
• Cost Tracking: Monitor any costs to ensure that accurate financial data is recorded and available for budgeting purposes.

Customer Relations:

• Purchase Orders, Invoice and Quotes Management: Request and track purchase orders (POs), ensuring that they are correctly attached to projects and accounted for in the system. Create invoices.
• Support Customer Issue Resolution: Support to related team, to resolve routine customer accounts payable (AP) issues before escalating them to the BO Manager.

Documentation:

• Ensure that all project-related quotes, daily reports, and Purchase Orders are accurately documented and attached to project trackers.

Other/Miscellaneous Tasks:

• Manage and track the maintenance and repair of the vehicle fleet.
• Verify vehicle users complete monthly inspections of their assigned vehicles.
• Procure new vehicles as requested and facilitate delivery.
• Ensure vehicle registration requirements are up to date.
• Coordinate ordering and verify delivery of tools and parts for O&M and Field Service team.
• Coordinate with vendors to ensure best pricing and service.
• Maintain uniform inventory and distribute as needed to employees.
• Ensure a healthy inventory PPE.
• Coordinate personnel scheduling between O&M and Services teams.
• Work Order management; create, update, track and closeout.
• O&M Log management.
• Non-Covered Service Management; create, submit and tracking.
• Provide daily and as-needed Work Order updates to teams.
• Invoice Validation.
• Budget tracking.
• Other duties assigned on an as-needed basis.

Education and/or Experience Requirements:

Required:

• BS/BA or AA degree preferred or relative work experience.
• Proficient in Microsoft Office software (ie Outlook, Excel).
• Highly organized with 1-3 years of record keeping experience.
• Capability to handle multiple projects simultaneously.
• Excellent verbal and written communication skills.
• Ability to learn new technologies as necessary.
• Prior experience in job costing, a plus.
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
• Must be organized, detail oriented and self-motivating.
• Punctual and Accountable.
• Full-time presence in the office

Preferred:

• Smartsheet program experience.
• Vehicle management experience.
• Korean Speaking

Hanwha Convergence is proud to be an at-will Equal Opportunity Employer and prohibits discrimination against race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, pregnancy, citizenship, disability, protected veteran status and any other classification protected by applicable federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, Hanwha Convergence will provide reasonable accommodations to all qualified individuals with disabilities to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Please contact us to request accommodations.

Nothing in this statement shall imply implicitly or explicitly a guarantee of employment outside our at-will employment opportunity.

You may view your privacy rights by reviewing Hanwha Convergence Privacy Policy here or contacting our HR Team for a copy .

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