Job Description
Essential Job Functions: (what will the candidate do on the job)
Responsibilities include data entry of requisitions, commitments and obligations in Department of State financial systems for financial functions of the IJC including but not limited to acquisitions of goods and services, state department services and miscellaneous obligation documents and commitments. Data entry performed by the analyst includes accurate recording of detailed information on travel authorizations, purchase orders, contracts, interagency agreements and purchase card purchases. The analyst will review, verify and analyze data for consistency with financial and program objectives. The position will enter and track travel authorizations and purchases on the government purchase card, ensuring that the proper data is entered into the relevant financial systems including the federal government E2 system, ILMS, procurement system Ariba, GFMS and Purchase Card Management and Reporting System (PMARS). The data entry operator will enter financial obligations and commitments for IJC and Department of State records, subsidiary ledgers and financial systems.
The Data Entry Financial Management Analyst will recommend the transfer of funds between object classes and line-items accounts under the same allotment when funds are needed to cover increases in obligations or expenditures fall within established limits. The analyst will prepare data summaries for inclusion in special and recurring financial and other data covering the status of funds, expenses and obligations as required by program managers.
The Data Entry Financial Management Analyst identifies financial and operational irregularities and problems in records, subsidiary ledgers, appropriations obligations both at the branch and at the bureau or office level, which do not have proper documentation, are hampering operations, do not comply with financial policies and practices or are adversely affecting funds. The analyst accesses and controls unclassified information, which may include private, proprietary or other controlled or unclassified information. The analyst provides solutions when well-established principles and practices apply or refers the problem to the Contracting Officer’s Representative for solutions when there is the potential to cause significant disruption. Analyst verifies that obligations and expenditures occur on a timely basis in accordance with payment schedules, work plans, regulatory and procedural controls within the amounts programmed.
Skills: (what are the skills required for the role)
Knowledge of financial management and federal government travel laws and regulations.
Knowledge of Department of State financial and acquisition systems including GFMS, Integrated Logistics Management System (ILMS), PMARS, Ariba and GBI. Ability to submit requisitions, run reports, review and analyze weekly and monthly funds status reports, monthly status of obligations reports and quarterly accrued expenditure reports, reports on funds status.
Knowledge of methods to accurately record function and budget object codes in the system to run reports on expenditures that accurately reflect all U.S. Section expenditures, commitments and unliquified obligations.
Knowledge in the preparation of excel spreadsheets and experience reviewing financial data and information is required.
Strong communications skills, both oral and written, are required.
Qualifications: (what are the required minimums for the position)
An associate’s degree from an accredited college or university in any major field of study.
At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Preferred Qualifications (not required):
Prior U.S. government data entry operator experience is preferred.
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